Event Services CoordinatorEvent Services Coordinator

<p class="text-node">Groupe Sacrée Soirée operates in <strong>a financial establishment in downtown Montreal</strong>, and manages <strong>3 services</strong>: the conference and meeting center, the mail distribution center, and the reception.</p><p class="text-node">The coordinator's main role is to <strong>supervise, plan, and execute meetings and events</strong>, as well as to <strong>oversee the operational functioning</strong> of the mail center and reception.</p><p class="text-node"></p><p class="text-node">📍 Location: <strong>downtown Montreal</strong> <em>(near the Bonaventure subway station, orange line)</em></p><p class="text-node">🟡 Work schedule: <strong>Monday to Friday, during the day, 40h/week</strong></p><p class="text-node">🟡 <strong>Full-time, permanent • <u>Desired start date: Monday, September 21, 2026</u></strong></p><p class="text-node">🟡 Probation period: 3 months</p><p class="text-node">🟡 Compensation: determined based on experience • annualized salary</p><p class="text-node">🟡 Benefits:</p><ul class="list-node"><li><p class="text-node">Professional cell phone and computer provided,</p></li><li><p class="text-node">x5 personal days per year*,</p></li><li><p class="text-node">4% annual vacation,</p></li><li><p class="text-node">Possibility of telecommuting on Fridays*,</p></li><li><p class="text-node">100% reimbursed monthly STM or BIXI pass*.</p></li></ul><p class="text-node"><em>*accessible after the probation period is validated</em></p><p class="text-node"></p><p class="text-node">🟡 <u>Main responsibilities:</u></p><ul class="list-node"><li><p class="text-node"><strong>Planning and Organization (45%):</strong></p><ul class="list-node"><li><p class="text-node">Understand specific needs of meetings and events;</p></li><li><p class="text-node">Integrate received requests into the system and carry out necessary confirmations;</p></li><li><p class="text-node">Verify menus with caterers;</p></li><li><p class="text-node">Manage last-minute requests.</p></li></ul></li></ul><ul class="list-node"><li><p class="text-node"><strong>Staff Supervision (20%):</strong> our 3 services include x7 permanent employees.</p><ul class="list-node"><li><p class="text-node">Facilitate weekly team meetings;</p></li><li><p class="text-node">Participate in recruiting, training, and monitoring employees;</p></li><li><p class="text-node">Ensure that Sacrée Soirée staff meet the required standards.</p></li></ul></li><li><p class="text-node"><strong>Customer Service (25%):</strong></p><ul class="list-node"><li><p class="text-node">Guarantee customer satisfaction and follow up if needed (respond to inquiries before the event, etc.);</p></li><li><p class="text-node">Address questions and manage feedback after events.</p></li></ul></li></ul><ul class="list-node"><li><p class="text-node"><strong>Administrative Follow-up and Service Improvement (10%):</strong></p><ul class="list-node"><li><p class="text-node">Check records, invoices, and documents related to events;</p></li><li><p class="text-node">Approve invoices and prepare reports;</p></li><li><p class="text-node">Assess staffing needs and order additional personnel (online);</p></li><li><p class="text-node">Relay relevant follow-up information to Sacrée Soirée (worked hours, absenteeism, etc.);</p></li><li><p class="text-node">Contribute to the improvement of services managed by Sacrée Soirée within the establishment.</p></li></ul></li></ul><p class="text-node"></p><p class="text-node"></p><p class="text-node"></p><p class="text-node"></p><p class="text-node"></p><p class="text-node"></p>