<p class="text-node"><span style="color: rgb(72, 75, 81);">We are currently looking to fill a permanent position for administrative support within our company.</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">The individual will ensure to provide administrative support to the hotel services vice-presidency team. They will collaborate with the team to support project and sub-project management, additional work, communication tools, and provide ongoing support to project managers. They will also act as a liaison with client accounting services.</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);"><strong>WHAT IS OFFERED</strong></span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">A stimulating and rewarding work environment</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">An opportunity for advancement within the company</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">A flexible schedule of 35 hours/week from Monday to Friday</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">A hybrid context including remote work</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Salary to be determined</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Social benefits; sick days, group insurance, 3 weeks of vacation</span></p><p class="text-node"></p><p class="text-node">VARIED TASKS, KEY ROLE in an experienced team!</p><p class="text-node"><span style="color: rgb(72, 75, 81);"><strong>DOCUMENTATION</strong></span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Preparation of equipment and material orders, work routes, periodic work schedules, time sheets.</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Contract amendments and billing adjustments according to different deadlines</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Preparation of bids (calculations)</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Drafting service proposals for clients (texts) and sending them to the client</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Billing management</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Billing through entry and approval of amendments, monthly validation of invoices to be sent and confirmation to the finance department</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Billing through extraction of worked hours</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Compliance with accounting closing deadlines</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Effort and receipt of purchase orders with clients</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Annual indexing of contracts according to conditions</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Participation in financial results analysis</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Follow-up of accounts receivable</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Billing of works</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);"> </span></p><p class="text-node"><span style="color: rgb(72, 75, 81);"><strong>BUDGET MANAGEMENT</strong></span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Entry and approval of material orders</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Request for information from suppliers</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Follow-up of material budgets</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Preparation of tracking and control documents such as: order forms, tables, lists, forms, productivity control, etc.</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Verification of time sheets</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Verification of components of financial statements for analysis</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);"> </span></p><p class="text-node"><span style="color: rgb(72, 75, 81);"><strong>CLERICAL SUPPORT</strong></span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Drafting communications in French and English</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">IT support as needed (e.g., Azur, Excel, word processing)</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Preparation of letters/emails to clients</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Compilation of data and completion of various Excel reports</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Creation of diverse presentations using PowerPoint</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Invitations, preparation, booking for meetings, and drafting minutes</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);"> </span></p><p class="text-node"><span style="color: rgb(72, 75, 81);"><strong>COMMUNICATIONS MANAGEMENT</strong></span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Creation and updating of internal and external resources in Azur</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Creation and updating of Outlook contacts</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Follow-up and updating of promotional activities (client birthday, offers, contract anniversary, etc.)</span></p><p class="text-node"><span style="color: rgb(72, 75, 81);">Any other administrative support task</span></p><p class="text-node"></p>
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