Commis Comptable / Finance Clerk
Reports to: Assistant Director of Finance
*Due to local laws, we will consider candidates who are authorized to work in Canada and are fluent in English and French, both spoken and written.
The Four Seasons Hotel Montreal is looking for someone who shares our passion for excellence and seeks to create a memorable experience for our employees and guests. We are looking for a person who has a strong work ethic, a high level of integrity, a concern for quality, a cultural sensitivity and a sense of customer service.
Maintain a system of purchase orders, receipts, invoices and cheque requests in order to promptly and adequately support, document and process for payment all hotel payables. Ensure that all vendors are paid according to the agreed terms and to Four Seasons policies and procedures. Support the shared services team in the verification and reporting of hotel revenues, the review of paperwork turned in to Accounting to document such revenues.
Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp ;
Support the shared services team in processing all Accounts Payable invoices and manual cheques through the computer system. Help resolve any issues related to A/P, provide invoice coding if needed ;
Run the required reports at month end to close the Accounts Payable cycle ;
Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation ;
Validate information in journal entries for accrual of invoices received after closing and for goods and services received, but not yet invoiced ;
Prepare balance sheet reconciliations for related accounts
Train operations on standard accounting practices as needed, coach operations on frequent offenders to standard accounting practices ;
Follow up with incomplete and inaccurate deliverables from operations (missing backup documents);
Assist in finding solutions to anomaly situations in the department ;
Communicate all important property information to the shared services team (system changes, urgent requests, discrepancies) ;
Prepare the hotel's bank deposits and cash reconciliations ;
Control all House Funds, and issue, audit and maintain all House cash balances ;
Maintain Safe and cash machine ;
Review Over / Short cash reports and follow-up on discrepancies (system expectation vs actual cash dropped) ;
Coordinate with other departments regarding gratuities / service charges reconciliations ;
Participate in physical inventory counts;
Required skills and competencies
Ability to read, write and speak French and English ;
Excellent written and verbal communication skills to prepare and deliver reports ;
Apply an ethical approach to the outcome of situations ;
Plan and monitor duties to ensure effective and efficient use of all available resources in order to make the greatest impact on the Hotel’s objectives ;
Strong interpersonal and relationship building skills to work with peers, superiors and clients ;
Clear understanding of policies and procedures ;
Commitment to follow all local and corporate policies and procedures as they relate to Accounts payables and other finance tasks.
Clear understanding of standards and service standards of the hotel ;
Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Accounts Payable. Working knowledge is generally learned on-the-Job or through a series of professional certifications ;
Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software.
What’s in it for you?
Extended Health Coverage (dental, vision, life insurance, RMT, prescription drugs, etc.)
Discounts at our MARCUS Restaurant and our 5 Star Spa
Employee themed recognition days and events such as Employee of the month, Service milestone celebrations, birthday events, and more!
Complimentary meal per shift in our employee dining room (Café 1440)
Retirement plan with employer contribution
Paid time off including sick days, vacation days and 2 additional floating holidays per year
Excellent training, development, and mobility opportunities
Employee Travel Program, including complimentary stays at Four Seasons globally (by length of service and subject to availability)
And so much more!
The list of tasks specified above is not exhaustive, the function will require a constant adaptation to situations of high activity and specific management of customer relations.
*Our organization is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. We do not discriminate on the basis of gender, ethnicity, religion, sexual orientation, age, disability or any other basis protected under provincial or federal laws.